Receptionist/Office Administrator

Closing Date: Friday 24th March 2023

Responsibilities:

Receptionist Duties

To provide a front of house service and work alongside one other colleague on reception. Duties may include but are not limited to:-

• Welcoming visitors by greeting them, in person or on the telephone; answering or referring inquiries
• Directing visitors by maintaining employee and department directories; giving instructions.
• Maintaining security by following procedures; monitoring logbook; issuing visitor badges.
• Visitor flag management
• Coordination and management of the meeting rooms, providing refreshments and lunches where required
• Management of the pool car system and bookings
• Preparation of instrument books and in-house user guides
• Creation of training certificates for UK Sales & Technical Support
• Overseeing the post system and franking post where required
• Completing stationary orders and managing stock levels
• Maintaining a safe and clean reception area by complying with procedures, rules, and regulations
• Managing the food and coffee and other meeting room requirements as required.

Administrative Duties

To provide a generalist administration support service to the Directors, Senior Managers and Organisation as appropriate. This may include:-

• Booking European travel for employees & managing all visitor travel
• Sending out supplier appraisals for QA and updating the database
• Assisting with visa applications where required.
• Updating internal systems when required

Maintaining confidentiality at all times.

Any additional duties that are deemed appropriate that are within the job holder’s capabilities.
Compliance with appropriate regulatory and legal requirements.

About You: 

Experience

1-2 years’ previous administrative experience

Skills

Company Competencies:

• Customer Focus
• Communicating & Influencing
• Drive & Determination
• Problem Solving/Initiative
• Technical/Functional Excellence
• Planning & Business Performance

Skills:

• Excellent organisational and administrative skills.
• High level of accuracy and attention to detail.
• Excellent interpersonal skills, with the ability to deal with all levels of staff.
• Good time management skills, with the ability to prioritise and meet deadlines.
• IT Literate – A good working knowledge of Microsoft Word, Excel and Outlook.
• Able to use own initiative.