HR Administrator

To provide efficient administrative support to the Group HR & OD Director, HR Manager and HR Advisor in relation to all HR processes and procedures.

Manchester, UK

Full Time, Permanent

CIPD qualified or working towards Level 3

Closing Date: Friday 25th March 2022


HR Administration:

  • Ensure that both manual and electronic personnel records are set up and maintained accurately and consistently.
  • Manage employee personnel data and ensure that all changes are documented, accurate and updated in the HR System.
  • Maintain records in the HR System for annual leave, sickness absence and all other types of leave.
  • Develop HR Systems; gather and input data and maintain accurate and up to date relevant HR records.
  • Support all HR System users, investigating and responding to any queries / issues.
  • Prepare and issue return to work forms for sickness absence.
  • Respond to general HR queries from both managers and employees.
  • Respond to reference requests.
  • Produce and submit weekly timesheets for agency workers.
  • Attend meetings and take minutes as required.
  • Ensure that all communication and information systems are kept up to date with relevant HR information.
  • Co-ordinate the Occupational Health process.
  • Preparation and distribution of letters regarding the Company Pension Scheme, as required by the Group Finance Director.
  • Ensure that the Company Organisation Charts are maintained in line with ISO requirements.
  • Ensure that there is a readily available supply of HR forms and the Company Staff Handbook to be issued to employees.
  • Ensure that all HR filing is kept up to date.
  • Co-ordinate the transition to an electronic filing system and eliminate paper based records as far as possible.


  • As appropriate, advertise job vacancies internally, on the Company’s careers page and on relevant job boards.
  • Liaise with recruitment agencies in relation to advertising job vacancies, CVs submissions and providing feedback.
  • Respond to all speculative applications and pass CVs on for further consideration.
  • Provide support with direct recruitment including advertising job vacancies, engaging with direct candidates to discuss vacancies and providing feedback to successful and unsuccessful candidates.
  • Log all applications within the Company’s Applicant Tracking System.
  • Ensure all recruitment administration is completed in a timely manner.
  • Schedule interviews as required.

New Starters & Leavers:

  • Update the HR System with new starter information.
  • Inform the business about new starters.
  • Organise all new starter welcome packs and induction plans.
  • Conduct individual HR inductions for all new starters.
  • Request employment references.
  • Schedule and chase up probationary reviews.
  • Remove / archive leavers in the HR System.
  • Ensure that all of the relevant departments are notified of new starters and leavers. (Finance, IT and H&S).

Health & Safety:

  • Ensure that the Fire Roll Call Registers are kept up to date.
  • Process the administration for and co-ordinate the Vision Screening Process.
  • Process the administration for and co-ordinate the First Aider Training.
  • Ensure that all communication and information systems are kept up to date with relevant H&S information.
  • Comply with the Company H&S procedures and legislation at all times.
  • Identify any hazards, make safe and report as per the Company H&S procedures.

About You: 


  • Previous experience in an administrative position.


  • Excellent organisational and administrative skills.
  • High level of accuracy and attention to detail.
  • Excellent communication and interpersonal skills, with the ability to communicate with employees at all levels.
  • Good time management skills, with the ability to prioritise workload and meet deadlines.
  • IT literate, with a good working knowledge of MS Office.
  • Strong ability to use own initiative.


Applications should be made by forwarding a copy of your up to date CV and covering letter to or alternatively, you can submit your application by post to: Elcometer Limited, Edge Lane, Droylsden, Manchester, M43 6BU.